Regular Meeting - October 22, 2001

Berlin Board of Education

Regular Meeting

October 22, 2001

MINUTES

PRESENT:              

Joseph Annunziata
Robert Argazzi
James Baranowski
Gary Brochu
Patricia DeVivo
David Martin
Kevin Porter
John Richards
Janice Zaccardo

  I.                                            
CALL TO ORDER

Mr. Brochu called the meeting to order at 7:04 p.m.

A.                 Pledge of Allegiance – Moment of Silence

B.                 STUDENT REPORT – GRISWOLD STUDENT REPORT

Griswold
School students John McNair, Emily Courtney, Rosie Colangelo and
Francesca Pedemonti shared some of their experiences from the Ropes
Course they participated in last June.  They were accompanied by 4th
grade teacher Graham Seekamp.  The students shared a paragraph they
wrote about their favorite part of the Sister Schools Project, which
included a pen pal relationship and three visitations with the students
from Chamberlain Elementary School in New Britain.  The goals of the
project were to create multi-cultural awareness and build self-esteem.

C.                Audience of Citizens

No one wished to address the Board.

II.            APPROVAL OF MINUTES

A.                 Regular Meeting of October 9, 2001

Moved by Mr. Richards, seconded by Mr. Baranowski to accept the minutes of the Meeting of October 9, 2001 as presented. 

FAVOR:  ALL

MOTION CARRIED:   6:0:2  Mrs. DeVivo and Mr. Martin abstaining

III.            Recognition of Retiring Board Members

Bob
Argazzi has been a member of the Board of Education since 1995, serving
two consecutive 3-year terms.  David Martin has served the Board at two
different times, this term being a one-year term since last November. 

Mr.
Brochu thanked both for their service.  Mr. Martin thanked everyone and
said it has been a wonderful four years.  Mr. Argazzi said that the six
years went by fast.  He has an appreciation for how difficult it is to
run an educational system and has a deep respect for administration.

IV.        OLD BUSINESS

A.                 2ND Reading for Adoption – Policy GBH
– Prohibition on Recommendations for Psychotropic Drugs

This
policy had a first reading on October 9, 2001.  Superintendent
Paskiewicz said that this policy addresses the overuse of Ritalin and
other psychotropic drugs and the policy is required by new state
legislation.  This policy prohibits school personnel from recommending
the use of psychotropic drugs for any child.  It is being presented now
for a second reading and adoption.

Moved
by Mr. Baranowski, seconded by Mr. Annunziata to adopt Policy GBH –
Prohibition on Recommendation s for Psychotropic Drugs.  This is in
compliance with new state legislation.

FAVOR:  ALL

MOTION CARRIED: 8:0

B.                 Board of Education Self-Evaluation

Mr.
Brochu distributed the BOE Evaluation Comments confidential memo.  Mr.
Brochu distributed a summary he had prepared from the six Board
evaluations he had received, listing the Board’s accomplishments,
disappointments, challenges, priorities and comments.  Discussion
followed.  It was noted that the timing was off on the self-evaluation;
it should have been completed prior to Board Goals.

Moved by Mrs. DeVivo, seconded by Mr. Baranowski to adopt the Board of Education Self-Evaluation.

FAVOR:  ALL

MOTION CARRIED: 8:0

C.                Update – Official School District Enrollment

Superintendent
Paskiewicz presented an update of the Official District Enrollment.  In
response to Mr. Richards’ comment at the last Board meeting that the
numbers were not consistent in the original report presented at the
last Board meeting, he distributed a corrected copy of the Official
School District Enrollment, as of 10/1/01.  The State Department of
Education projections are due late November based on birthrates,
housing starts and the Official District Enrollment submitted.  The
Superintendent also noted that big birth years are coming up. 

V.        NEW BUSINESS

A.                 Request for Sunday Use of Building – Berlin High
School

Berlin Basketball Association – 12/2/01 – 3/17/02

Moved
by Mr. Annunziata, seconded by Mr. Martin to approve the request of the
Berlin Basketball Association and allow Sunday use of BHS “B” Gym for
the Travel Basketball Program, from December 2, 2001 through March 17,
2002, from 1-6 P.M.

FAVOR:  ALL

MOTION CARRIED: 8:0

Mr.
Brochu inquired if we are waiving any fees.  The Superintendent
responded that it is his understanding that this is at the discretion
of the administration.  Mr. Paskiewicz said that all such program
requests will be reviewed in regards to fees.

B.                 Draft Board of Education Annual Report –
2001

A draft copy of the Berlin Public Schools Annual Report – 2001
had been distributed by Mr. Brochu.  He noted that this is the
completion of one of the Board of Education’s goals.  Mr. Brochu said
the report would be published and distributed at the Annual BOE Meeting
along with Board Goals. 

Mr.
Argazzi said that it was in his opinion that the data is slanted. 
While the figures are factual, if the text were worded differently, it
would present another view.  Mr. Brochu responded that this data is
available at the State Department of Education website and that the
text is consistent with the Board’s presentations to the community. 

Mrs.
DeVivo commented that she thinks the report is a great start and
commended Mr. Brochu on his efforts.  Superintendent Paskiewicz noted
that the report would be posted on the website.  Mr. Brochu said that
as more current information is made available by the state, he will
complete the appropriate charts.

Moved by Ms. DeVivo, seconded by Mr. Martin to approve the Berlin Public Schools Annual Report – 2001.

FAVOR:  ALL

MOTION CARRIED: 8:0

C.                Proposal Regarding Additional Evening Building
Supervision

The Superintendent reported that one of the district’s goals, prior to the tragic events of September 11th
was to review the safety procedures.  He met with his Administrative
Council and with Town Emergency Response Units.  Sporting events
currently have police on duty.  However, the concern is BHS, with many
late afternoon and evening activities.  They feel they need an
additional security person on duty at those times.  The funds will be
from the remainder seen on the Teacher Turnover Spreadsheet. 

Mr.
Richards cautioned about using these funds, as the “remainder” exists
only after the district “borrowed” against the unanticipated special
education tuition.  Mr. Brochu remarked that this is a health and
safety issue, which is very critical.  Mr. Porter asked if the police
department indicated that they have the resources to staff the
schools.  Superintendent Paskiewicz responded that they do not have the
resources to staff the schools on a daily basis.  We need someone
familiar with the students, staff and administration in the position. 

Mrs.
DeVivo stated that this is something that has to be addressed
immediately and suggested that we speak with the Town Manager and
Council to address the safety issues.  The issue was referred to the
Educational Resources Committee.

VI.            EXECUTIVE SESSION

A.                 Superintendent of Schools’ Evaluation

Moved by Mrs. DeVivo, seconded by Mr. Baranowski to enter into
Executive Session, for the purpose of discussion on the
Superintendent’s annual evaluation, at 8:30 p.m.

FAVOR:  ALL

MOTION CARRIED: 8:0

            Present in Executive Session:            Board members
Annunziata, Argazzi,

                       
                       
                        Baranowski, Brochu, DeVivo, Martin,

                       
                       
                        Porter, Richards, and Zaccardo.

Moved by Mrs. Zaccardo, seconded by Mrs. DeVivo to return to Regular Session at 9:00 p.m.

FAVOR:  ALL

MOTION CARRIED:    8:0

VII.       OPEN SESSION

A.                 Consideration of the Superintendent’s Evaluation
and Contract Extension

Moved by Mrs. DeVivo, seconded by Mr. Baranowski to accept the Superintendent’s Evaluation, as presented.

FAVOR:  ALL

MOTION CARRIED:   9:0

Moved by Mr. Annunziata, seconded by Mr. Richards to approve a one-year
extension for the Superintendent’s contract, to now include the
2003-2004 school year.

FAVOR:  ALL

MOTION CARRIED:   9:0

At 9:05, Board President Brochu adjourned the meeting

Respectfully submitted by,           

John M. Richards, Secretary

Berlin Board of Education

JMR:kac (Original 10/30/01; revised JMR 11/16/01)

01/05/2006

BERLIN BOARD of EDUCATION

January 5, 2006

MINUTES

Special Meeting

The meeting was called to order by Board President Brochu at 7:30 a.m. in the Board of Education (the “Board”) meeting room at 238 Kensington Road, Berlin, CT.

Moved by Ms. Erickson, seconded by Mrs. O’Donnell-Moss to enter an executive session for the purpose of discussing a student expulsion.

FAVOR: All

MOTION CARRIED: 5:0

The Board members entered executive session at 7:30 a.m. Also present during the executive session were: Dr. Michael Cicchetti, Superintendent of Schools; George Synnott, Principal of Berlin High School; Attorney Richard Mills; Student A; and Student A’s mother and father.

Moved by Mrs. O’Donnell-Moss, seconded by Mr. Recck to return to regular session at 7:46 a.m.

FAVOR: All

MOTION CARRIED: 5:0

Moved by Mrs. O’Donnell-Moss, seconded by Mr. Recck that Student A shall be expelled from school, effective January 5, 2006, and continuing through January 5, 2007, under the following conditions:

1. During the period of expulsion, the Board will provide Student A with an alternative educational program deemed appropriate by the Administration, in accordance with the provisions of Section 10-233d of the Connecticut General Statutes.

1. During the period of his expulsion, Student A will not be permitted to be on school grounds and will not be permitted to attend or participate in any school-sponsored activities, with the sole exception of his participation in the alternative education program provided by the Board in accordance with the provisions of this motion.

1. Prior to the start of the 2006-07 school year (currently anticipated to begin on or about August 30, 2006), the Superintendent shall review Student A’s conduct, as well as his attendance and effort level in the alternative educational program. If the Superintendent determines that Student A’s conduct, together with his attendance and effort level in the alternative educational program, merits early readmission to school, the Superintendent may, in his sole discretion, readmit Student A to school, effective at the start of the 2006-07 school year.

1. If the Superintendent determines that Student A should be readmitted to school early in accordance with the preceding section, and if Student A subsequently commits any offense that would warrant suspension and/or expulsion under the policies of the Berlin Board of Education, then the Superintendent may reinstate Student A’s expulsion for the remainder of the expulsion period, through January 5, 2007, without the need for any further proceedings before the Berlin Board of Education.

FAVOR: All

MOTION CARRIED: 4:0

Moved by Mr. Recck, seconded by Ms. Rochette to adjourn the meeting at 7:50 a.m.

FAVOR: All

MOTION CARRIED: 5:0

Respectfully submitted,

Michael T. Cicchetti, Ed.D.

Superintendent of Schools

01/09/2006

BERLIN BOARD OF EDUCATION

January 9, 2006

MINUTES

REGULAR MEETING

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards

Rachel Rochette Absent

Also in attendance: Superintendent of Schools Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of McGee Middle School Brian Benigni; Principal of Hubbard School Nancy Testori; Principal of Griswold School Laurie Gjerpen; Principal of Berlin High School George Synnott; Principal of Willard School Maureen Walsh; and Assistant Principal of Willard School Thomas Veronesi.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:03 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

A. Pledge of Allegiance – Moment of Silence

The Pledge of Allegiance was led by student Nick Gurrieri. A Moment of Silence was observed.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Mr. Recck reported that he attended the PJ Case executive panel last Thursday and listened to families speak there. He will forward the minutes.

Ms. Susan Ford reported that Mike Schmoker will return to the district this week, meeting January 10^th with the elementary staff and principals and then on Wednesday January 11^th with the secondary level and high school staff, and the administrative council in the afternoon. Ms. Ford has also arranged for Mike Schmoker to offer a session for other districts on Thursday morning.

Berlin Board of Education Minutes

January 9, 2006

Ms. Margaret Butler reported that the pre-school screenings will take place on January 20 and 21, 2006. We have close to 100 families signed up for the two, three, and four year old screenings.

Mr. Roman Czuchta reported that he has received three responses to our RFP for the demographic and facilities study and has distributed them out to the Boards Resources and Alignment Committee. Mr. Czuchta also informed the Board that the new pre-school booster seats were implemented this past Wednesday. Letters were sent to both parents of students who were being transported as well as those eligible to be transported. He reported that we received three responses from parents asking that their child not be placed in a booster seat, and one response from parents of two children who were not being transported asking for transportation.

Superintendent Cicchetti reported on a social studies class project he received from McGee Middle School teacher Cindy Botticello. Dr. Cicchetti recognized and shared the calendar project Kristine Jutras, kindergarten teacher at Griswold School, did with her class. Dr. Cicchetti commended the students and staff who worked to present the high school’s Madrigal Feaste this past Sunday. He reported that it was a wonderful afternoon featuring acting, and brass and choral music.

Mr. Brochu reported that during the December break Dr. Cicchetti, Mr. Czuchta, and he met with the mayor, town manager, and head of finance to discuss budget preparation, our challenges, as well as a joint direction in going forward and indicated this was productive. Also, the CABE Area Legislative breakfast will take place at the Legislative Office Building on Thursday, February 9, 2006. Mr. Brochu reported he will be in Washington, D.C. the first week in February for two conferences: a leadership conference with one of the seminars on the Iowa lighthouse study, which was included in the last Board packet, and the second on the Federal Relations Network.

III. STUDENT PRESENTATION – MCGEE MIDDLE SCHOOL

McGee Middle School Advisor Ted Mangi and student presenters Woody Shattuck, Chris Kolodziej, Emily Carroll, Justin Dubree, Adam Becker, Liz O’Donnell and Nick Gurrieri presented to the Board information regarding the McGee FIRST LEGO League. Mr. Mangi reported that the McGee FIRST LEGO league team works cooperatively to solve real-world problems through robot design and research. This process allows students to demonstrate their problem solving skills, creative thinking, teamwork, competitive play, sportsmanship, and a sense of community.

Berlin Board of Education Minutes

January 9, 2006

IV. AUDIENCE OF CITIZENS

John Brochu, 86 Cottage Street, Berlin, CT came before the Board regarding the McGee School baseball and softball programs. He requested that another assistant coach be hired for safety reasons. Currently, there is one full time coach for the boy’s baseball and girl’s softball programs as well one full time assistant coach, which is split between the two programs. Mr. Brochu felt it was virtually impossible for one coach, on days when they are alone, to adequately coach and still supervise all the players. Superintendent Cicchetti indicated that we are aware of these concerns of the parents and coach. Mr. Benigni indicated that he is working with Athletic Director Jim Day to do a breakdown of all sports, district wide, looking at where the priorities are in putting an assistant coach in place as well as some possible intramural monies available for this season.

V. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of December 12, 2005

MOTION FOR CONSIDERATION: MOVE to approve the minutes of the regular meeting of December 12, 2005 as presented.

B. Payment of Bills – Period ending November 30, 2005

MOTION FOR CONSIDERATION: MOVE that the bills for the period ending November 30, 2005, including payroll totaling $2,883,607.88, of which Town is $2,813,496.09, Federal is $69,087.94, Building Use is $333.88, Olive Selden is

$524.80, and Afternoon Adventures is $165.17, listed for payment or already paid for in accordance with standard fiscal procedure be approved for payment.

C. Out-of-State Field Trip Requests – Willard School

MOTION FOR CONSIDERATION: MOVE to approve the request of Principal Maureen Walsh, to allow grade 5 students to travel to Nature’s Classroom in Charlton, MA on January 23-27, 2006 and grade 4 students to travel to the Boston Science Museum in Boston, MA on May 26, 2006.

Moved by Mr. Recck, seconded by Ms. Mancini, to approve the consent agenda as presented.

FAVOR: ALL

MOTION CARRIED: 7:0

Berlin Board of Education Minutes

January 9, 2006

VI. PERSONNEL

A. Appointments

1. Speech Pathologist .4 – Hubbard School

Moved by Mrs. O’Donnell-Moss, seconded by Ms. Erickson to accept the appointment of Ms. Joan Schmidt as .4 speech pathologist at Hubbard School.

FAVOR: ALL

MOTION CARRIED: 7:0

2. School Psychologist .5 – Berlin High School

Moved by Ms. Erickson, seconded by Mr. Puzio, to accept the appointment of Mr. Joshua Shifrin as .5 school psychologist at Berlin High School.

FAVOR: ALL

MOTION CARRIED: 7:0

B. Retirements

Moved by Mr. Richards, seconded by Mr. Recck, to accept the retirement of Ms. Maureen Walsh, Principal at Willard School, effective January 31, 2006, and her “rehiring” as the acting principal of the school through the end of the 2005-06

school year, subject to the approval of the State Department of Education. Also to thank her for the thirty-seven (37) years of service she has provided to educating the youth of Berlin and to wish her a long and healthy retirement.

FAVOR: ALL

MOTION CARRIED: 7:0

Moved by Mr. Richards, seconded by Mr. Recck, to accept the retirement of Mr. Thomas Veronesi, Assistant Principal at Willard School, effective January 31, 2006, and his “rehiring” as the acting assistant principal of the school until no later than January 31, 2007, subject to the approval of the State Department of Education.

Ms. Walsh and Mr. Veronesi extended their appreciation for the opportunities they have received over the past 37 years and 39 years of service respectively. Ms. Walsh indicated she was thankful for the great time she has had during this time period and Mr. Veronesi indicated that the Board of Education is one of the major functions of the Town and he will continue to support it.

Berlin Board of Education Minutes

January 9, 2006

VII. INFORMATION AND REPORTS

A. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending November 30, 2005

2. Berlin Public Schools Activity Fund – Period ending November 30, 2005

3. Cafeteria Fund – Period ending November 30, 2005

No motion is necessary for these reports. Please note with interest.

VIII. RECOMMENDED ACTION

A. Policy Revisions

1. Policy BCE – Permanent Committees – 1^st Reading

2. Policy BCEA – Leadership, Accountability and Measurement Committee – 1^st Reading

3. Policy BCEB – Communications and Alignment Committee – 1^st Reading

4. Policy BCEC – Resources and Capacity Building Committee – 1^st Reading

At the December 12, 2005 Board of Education meeting, a new committee structure was proposed and discussed. The policy revisions listed above reflect those changes. The first reading and discussion of these revisions took place. The second reading will take place at the next Board meeting on January 23, 2006 at which time a recommendation will be made to adopt the new policies.

IX. 2006-2007 PROPOSED BUDGET PRESENTATION

A. Superintendent’s Budget Presentation

Superintendent Cicchetti presented his proposed 2006-07 budget to the Board, which was distributed to all present. Dr. Cicchetti note that his letter in the budget document provided pertinent information for understanding the budget request. The presentation was guided by the budget priorities that were identified this fall by the Board and Administrative Council. This was the first overview of the budget and Dr.. Cicchetti indicated he was pleased to present bring it to the Board. He recognized and thanked the administration team and staff in each of the schools, as well as the central office team for their efforts in building the budget and providing extensive backup material. Dr.

Berlin Board of Education Minutes

January 9, 2006

Cicchetti specifically recognized Roman Czuchta for his work, his accuracy, and the tremendous amount of support in creating a slightly different budget document this year.

Dr. Cicchetti reported that the proposed budget has an overall increase of $2,216,843 or 7.18% from last year, which represents a 6.87% increase to maintain the current level of services and a 0.309% increase for new staff/programs. The proposed budget reflects what he feels are priority needs for improving student achievement and success, which is the Board’s overall goal focus area. Dr. Cicchetti outlined the components of the increase in the Operational Budget to maintain the current level of services. Dr. Cicchetti reported that the reduction in the amount of supplies, textbooks, and materials reflects the reallocation of athletic supplies, and not classroom supplies and textbooks. He reported that the contractual obligations for certified and non-certified staff, benefit costs associates with collective bargaining agreements and utilities were the major budget drivers. Utilities were a major factor since previous years’ increases averaged less than 0.2%, compared with the almost 1.4% increase for next year. At a joint meeting of Town and Board of Education leadership, the way utilities increases would be determined was discussed.

Dr. Cicchetti reviewed the New Staff/Programs Requests which represented a 0.309% increase to the budget as well as the New Staff/Programs Request Considered but Not Included. Dr. Cicchetti cited national school improvement leader Michael Fullan’s belief that districts need to focus on literacy, numeracy and emotional intelligence.

Using the budget priorities as a framework, Dr. Cicchetti reviewed each of the new staff/program requests as they related to the budget priorities. Enrollment projections were reviewed as they related to staffing requests.

Dr. Cicchetti noted that the gap between Berlin’s per pupil spending and the State average per pupil spending is $1,500.00. In order for Berlin to meet the State “average” for per pupil spending, an additional $4.8 million would need to be added to the budget. This would equate to an additional 15.6% increase above and beyond the 7.18% he is requesting.

As the Board moves forward in their budget development process, they will have individual presentations from the elementary, middle school and high school administrations as well as Margaret Butler on special education and Roman Czuchta on some of the district programs. These presentations will allow more in-depth discussion and questions. Dr. Cicchetti, on behalf of the entire administrative team, conveyed his support of the Board in providing information that would help them finalize their 2006-07 Budget for submission to the Town.

Berlin Board of Education Minutes

January 9, 2006

Mr. Richards directed several questions regarding the Proposed Budget asking that the administration provide responses, either through Board communications or in the upcoming presentations. He appreciated the work that went into developing the budget.

Ms. Hartel, Mrs. Mancini, Mrs. Erickson, and Mr. Brochu conveyed their appreciation to the entire administrative team and Dr. Cicchetti for the work they did in preparing the budget. They conveyed favorable comments regarding the streamlined budget document and use of budget priorities this year.

X. ADJOURNMENT

Moved by Mrs. O’Donnell-Moss, seconded by Mr. Recck, to adjourn the meeting at 8:55 p.m.

FAVOR: ALL

MOTION CARRIED: 7:0

01/17/2006 (Special Meeting)

BERLIN BOARD OF EDUCATION

January 17, 2006

MINUTES

SPECIAL MEETING

Attendance:      Gary Brochu

                        Julie Erickson  

                        Michelle Hartel                                     Absent

                        Diane Mancini                                       

                        Kathleen O’Donnell-Moss

                        Christopher Puzio                                             Absent

                        Anthony Recck

                        John Richards                                                  

                        Rachel Rochette                      

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Hubbard School Nancy Testori; Principal of Griswold School Laurie Gjerpen; and Principal of Willard School Maureen Walsh.

I.                                                        

I.          CALL TO ORDER

Mr. Brochu called the meeting to order at 7:08 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

II.        BUDGET PRESENTATIONS

A.                 Elementary Principals’

The three Elementary School Principals presented the Board with their Budget requests for the 2006/2007 school year.  They are requesting a full-time Developmental Guidance Counselor that the elementary schools would share.  The Counselor would give support to an increasing number of students entering school with special needs. 

They are also requesting a 1.0 Reading/Language Arts Coordinator – District Wide, which will have a heavy involvement at the elementary level, who would work particularly close with Hubbard School because this position is funded in half by a reallocation of a remedial resource position at Hubbard.  A Reading/Language Arts Coordinator would guarantee a curriculum, district-wide, for all children, all of our schools would share the same vision of successful literacy for all students, and there would be support for teachers, administration and staff. 

They are also requesting a 1.0 Math Coordinator that the elementary schools would share.  The Math Coordinator would spend time in classrooms, demonstrating lessons to build

Berlin Board of Education

Special Board Meeting

January 17, 2006

teachers’ strategies in teaching the new math.  This Math Coordinator would work with the principals and analyze student performance data, working with teams of teachers and provide professional development.   

All three spoke of the student enrollment at their schools and concern over the space available.    

Mrs. Walsh, Principal, Willard School reviewed the Operational cost requests and enrollment projections.  In addition to the shared Guidance Counselor, 1.0 Reading/Language Arts Coordinator – District Wide and 1.0 Math Coordinator - Elementary also requested is a 1.0 Grade 2 Teacher. 

Ms. Gjerpen, Principal, Griswold School reviewed the Operational cost requests and enrollment projections.  She reported having a net change of no new teachers at this point.  She reported that they have the room for a full time third grade classroom or a half time kindergarten class.  In addition to the shared Guidance Counselor, 1.0 Reading/Language Arts Coordinator – District Wide and 1.0 Math Coordinator - Elementary also requested is a .5 Special Education Teacher to support four students who are returning to their home school that have autism or are behavioral challenged.  This half-time teacher will support direct instruction, discrete trial instruction and inclusion activities for these student who require a very individualized approach in order to benefit from instruction.

Mrs. Testori, Principal, Hubbard School reviewed the Operational cost requests and enrollment projections.  She also reported having a net change of no teachers at this point.  Ms. Testori discussed the request for the need of trained Kindergarten Aides district wide to support both teachers and students.

Ms. Ford and Ms. Gjerpen discussed the request for continued Professional Development Funding as to the administration and as to teachers to continue the commitment to professional growth opportunities for teaching staff, administrators and Board of Education members. 

Dr. Cicchetti discussed the request of a Data Specialist indicating the continuous improvement work depends on teachers’ ongoing assessment of students and common assessments.  We need benchmarks throughout the year, and we need someone to help us organize data, make sure it is assessable to teachers, assist principals and coordinators in looking at results and translate how instruction should change in the classroom.  It is such an essential component to continuous improvement work that we need a Data Specialist to support us in this. 

Berlin Board of Education

Special Board Meeting

January 17, 2006

Ms. Gjerpen discussed the request for the critical need for technology that supports both student learning and management/operations.

Mrs. Testori noted the continued support that is received from their respective PTO Groups.  She praised the efforts of the PTO and expressed how vital the PTO, both with manpower and monetarily, and thanked them for all they contribute, in the contributions to field trips, running the publishing center, funding the library with books, and as parent volunteers helping in the classrooms.  

III.       ADJOURNMENT

Moved by Mr. Recck, seconded by Mrs. O’Donnell-Moss, to adjourn the meeting at 9:48 p.m. 

FAVOR:         ALL

MOTION CARRIED:  6:0

01/23/2006

BERLIN BOARD OF EDUCATION

January 23, 2006

MINUTES

REGULAR MEETING

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel Arrived at 7:40 p.m.

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck Absent

John Richards

Rachel Rochette

Also in attendance: Superintendent of Schools Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of McGee Middle School Brian Benigni; Principal of Berlin High School George Synnott; and Athletic Director Jim Day.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:03 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Kathleen O’Donnell-Moss reported that she attended Mike Schmoker’s workshop, which she thought was a wonderful investment in our teaching staff as well as a benefit to her as a Board member. It was definitely worthwhile as it ties in with our work and what the administration is working on and it seems as if everyone is on the same page working towards improving student achievement.

Mr. Puzio reported that last Tuesday he attended a private fundraiser for Muscular Dystrophy. He is going to work with the Muscle team, the committee that organized the fundraiser, to set up a fundraiser in Wallingford and probably here in Berlin.

Ms. Mancini reported on her attendance at the Forum of the League of Woman Voters held this past Saturday.

Mr. Richards reported that the Resources and Capacity-Building Committee met and one of the items discussed was the response to a RFP for completion of a demographic, enrollment, and capacity study. The committee reviewed the three organizations that responded to the RFP and will report at the next meeting as to the selection of a consultant to complete the study.

Ms. Susan Ford reported that, the day after Mike Schmoker was here on January 13, we had a visiting team from the University of New Haven for Project Lead the Way, and they were looking into certification of the two courses that we offer at the high school. Students enrolled in those courses will be certified and those students who pass the final test with a certain grade, can apply to obtain college credits for that course. Sixteen technical colleges around the area accept these courses automatically; other colleges can be petitioned to accept these courses. She reported that Dave Salonia has done a fine job in preparing for and facilitating the certification visit.

Ms. Margaret Butler reported on the preschool screening, which took place on January 20 and 21, 2006. Approximately 130 children were screened between the ages of two years, four months and four years, six months. She indicated the turnout was wonderful and it was a great success. Both children, as well as staff, benefit from the experience.

Dr. Cicchetti reported that he stopped in at the preschool screening and was very impressed. It was professional, well-organized, and very worthwhile as it gives our school system an opportunity to support students who need something different prior to beginning their kindergarten experience. Dr. Cicchetti also introduced Jason Pheasant, the new Berlin correspondent from the New Britain Herald.

Mr. Brochu indicated he had with him a copy of the agenda for the Leadership Conference he will be attending in Washington, DC in two weeks. It contains an entire seminar on the Iowa Study, which Board members received previously. He asked that copies be included in the next Board Update packet. Mr. Brochu also reminded the Board of the CABE Area Legislative Breakfast scheduled for Thursday, February 9, 2006, from 8 a.m. to 9:30 a.m. at the Legislative Office Building.

III. AUDIENCE OF CITIZENS

Nothing to report.

IV. CONSENT AGENDA

1. Approval of Minutes

   1. Regular Meeting of January 9, 2006

MOTION FOR CONSIDERATION: MOVE to approve the minutes of the regular meeting of January 9, 2006 as presented.

1. Out-of-State Field Trip Requests – McGee Middle School

MOTION FOR CONSIDERATION: MOVE to approve the request of Principal Brian Benigni to allow the Berlin FIRST Robotics team to travel to Manchester, NH on March 2-4, 2006 to attend a competition and Atlanta, GA on April 26-30, 2006 to attend the National Competition.

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to approve the consent agenda as presented.

FAVOR: ALL

MOTION CARRIED: 6:0

V. RECOMMENDED ACTION

1. Policy Revisions – Second Reading and Recommended Adoption

1. Policy BCE – Permanent Committees

2. Policy BCEA – Leadership, Accountability and Measurement Committee

3. Policy BCEB – Communications and Alignment Committee

4. Policy BCEC – Resources and Capacity-Building Committee

The first reading of the policy revisions took place at the December 9, 2006 Board of Education meeting. This is the second reading, with recommended adoption of the policies as presented.

Moved by Mr. Richards, seconded by Ms. Rochette, to approve and adopt the policies BCE, BCEA, BCEB and BCEC as presented.

FAVOR: ALL

MOTION CARRIED: 6:0

Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to add the consideration of deletion of policy BCED.

FAVOR: ALL

MOTION CARRIED: 6:0

Moved by Ms. Erickson, seconded by Ms. Mancini, that we delete policy BCED from our policy.

FAVOR: ALL

MOTION CARRIED: 6:0

VI. 2006-2007 PROPOSED BUDGET PRESENTATION

A. Secondary Principals’ Budget Presentation

Athletics: Jim Day, Athletic Director, addressed the Board with regard to the co-curriculum requests, which include an Assistant Coach – Cross Country at McGee Middle School, additional hours for an athletic trainer at Berlin High School, increasing the number of opportunities for student athletics and adding a girls’ lacrosse program.

Mr. Day made a few observations about the Athletic Department, highlighting the program’s achievements, which include five teams having won conference titles, the baseball team winning the Class L state title last year, the Unified Sports program winning the Michael’s Cup, student athletes continuing to excel academically, two basketball players nominated for the McDonald’s All American Team, and one wrestler selected as honorable mention All American for the Class 2007. The new men’s swimming team is off to a very good start, particularly the dynamics of the program. Mr. Day reported that recent budget cuts have resulted in much more aggressive fundraising tactics.

Mr. Day also highlighted the weaknesses that he hopes to address in this budget.

(1) Athletic training hours. Currently, the district receives 12 hours per week of athletic training. There is a pressing need to increase those hours so multiple events can be covered. Berlin High School is one of only five high school programs in the state that have the Impact Program, which is a way of assessing cognitive ability after a head injury to see if it has occurred. We cannot, however, fully institute the program because of the limited hours of the athletic trainer, who institutes the program. The request is to increase athletic training time to 25 hours a week. A reallocation of supplies money within the Athletics Program budget will, in part, support this additional trainer time.

(2) The McGee Middle School Cross Country Assistant Coach. Mr. Day distributed a handout depicting the current ratios for McGee Interscholastic Sports Programs. Currently the coach to athletic ratio is 1:60 in cross country, which is unacceptable. The number of students who participate in cross country each fall requires an assistant coach, primarily for supervisory purposes.

(3) Increase the opportunity for students to participate in athletics. Of the towns sampled, Berlin ranked 12 of the 16 schools in the number of opportunities available for student athletics. Overall, Berlin ranks 17 out of the schools selected for comparison; all of these schools are either in the Nutmeg Football League or are towns with which Berlin is most often compared.

(4) The Girls’ Lacrosse Program at Berlin High School. The district needs to add a sport for girls to remain in compliance with Title IX, in light of the new men’s swimming program added this year.

Secondary Principals’ Budget Presentation:

Mr. Synnott began by indicating that the entire budget being presented is designed to meet the goals and objectives set by the Board of Education and the priorities created by the Administration Council. Everything being requested can all be tied to continuous improvement for student learning and improvement in our schools for students’ achievement and success. He asked that the Board consider this as both Mr. Benigni and he make their presentations. The major goal is to improve student learning.

Staffing: With regard to staffing, Mr. Synnott is requesting an additional 1.0 FTE Math Teacher to address class size issues and maintain the current course offerings. Mr. Synnott indicated a significant problem with class sizes at the high school in the math department. In order to graduate, students need three credits of math; however, 85% of students at Berlin High School take four years of math. Currently, classroom sizes range from as few as 12 to 15 students and to as high as 31 and 32 students. The reason for this is because of the nature of the course. Certain students demand more attention and some of those classes, by their very nature; have to be small in size. This year we have seven sections that have 28 or more students in each section. Of those, five sections have more than 30 students. The two UCONN Advanced Placement classes in Statistics have 30 students in one class and 31 in the other. These are large numbers for an advanced placement UCONN class. We also have one section of Algebra 2 accelerated with 31 students. Requested by the high school, but not included in the Superintendent’s Proposed Budget was a half-time Business teacher.

Mr. Benigni confirmed that there are no staffing requests for McGee for this budget year.

Student Support: With regard to student support, Mr. Synnott is requesting a 1.0 FTE Instructional Support Teacher. This position will focus on the population of students who are identified as struggling learners and do not receive Special Education Services. The teacher will provide in-class professional development training for teachers and paraprofessionals on meeting the needs of struggling learners; assist with the development of curriculum and common assessments; and monitor preparation of all students for state and national assessments. This preparation is important in preparing for the October 2007 NEASC accreditation site visit.

Mr. Benigni is requesting an after-school-tutorial program for McGee. This after-school program will provide middle school students with support in reading, writing and mathematics to reach goal in areas of the CMT and district standards. This program was targeted for non-special educational students. Struggling learners often need additional time to reach proficiency levels with material that is presented by teachers during the regular instructional day. The middle school proposes to call this program SPRINT – Students Practicing and Receiving Instruction Now for Tomorrow. It is believed that the high school experience for these students will be more successful if they can enter ninth grade with a strong foundation in reading, writing, and mathematics. Mr. Benigni provided the Board with an estimate of students who would have been identified this year if a program were in place. The program will be funded through Project CHOICE monies.

Teaching and Learning: Principals Synnott and Benigni discussed the need for professional development. Mr. Synnott spoke of the Harvard workshop he has attended and the positive benefits received from it as well as other workshops and the need to take part in these workshops if we are to succeed in improving teaching and learning. The overall goal of professional development is to provide training that will be applied immediately back in the classroom setting. This may be accomplished by bringing some training right into the schools. Mr. Benigni indicated he was thankful for the opportunity given to him, as well as the support for the teachers.

Dr. Cicchetti discussed Curriculum Development Funding and noted a research study of California schools. The most significant factor in improving teaching and learning for students was the existence of a coherent, standards-based curriculum in all content areas, kindergarten through grade 12, including student assessments. The development of such documents will require a major investment on the part of the district.

Technology: Mr. Synnott reported the high school had done pretty well with technology to a point and then reached a plateau. The high school had an infusion of money which enabled it to establish computer labs, which are now obsolete. Mr. Synnott indicated he has not put in for specific technology requests, but believes a data specialist would be a tremendous benefit. Mr. Benigni’s goal is to create two classrooms per year that allow teachers and students to utilize the most up-to-date instructional technology. A typical 21^st century classroom would include a Smartboard, LCD projector, interactive lectern, internet access, a mobile laptop lab, CD-Rom editions of textbooks, a freshly painted room, updated lighting, white boards and new ceiling tiles. He questions if students are not using the latest technology available today, how will they be prepared for tomorrow?

Principals Synnott and Benigni discussed their facilities requests. My Synnott indicated that the lavatories in the 1955 wing at the high school are in desperate need of renovation, the science labs need to be upgraded and renovated and the auditorium is so small it cannot accommodate more than one class at a time. Classrooms need to be reconfigured as we currently have eight teachers “on carts,” i.e. without a classroom to serve as a home base. Mr. Synnott would like to have large areas where several teachers in departments can come together to collaborate. Mr. Benigni indicated the lavatories need to be renovated at McGee Middle School, the outside of the building needs painting and a facelift so that it has a warm and inviting appeal as one approaches the building.

VI. EXECUTIVE SESSION

Moved by Ms. O’Donnell-Moss, seconded by Ms. Rochette, to enter into executive session at 9:35 p.m. for the purposes of personnel.

FAVOR: ALL

MOTION CARRIED: 7:0

Moved by Ms. Rochette, to exit from executive session at 10:45 p.m.

FAVOR: ALL

MOTION CARRIED: 7:0

VII. ADJOURNMENT

Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to adjourn the meeting at 10:48 p.m.

FAVOR: ALL

MOTION CARRIED: 9:0

01/25/2006(Special Meeting)

January 25, 2006

MINUTES

SPECIAL MEETING

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Diane Mancini

Kathleen O’Donnell-Moss Arrived at 7:50 p.m.

Christopher Puzio

Anthony Recck Arrived at 7:35 p.m.

John Richards

Rachel Rochette

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; and Director of Pupil Personnel Services Margaret Butler

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:03 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

II. BUDGET PRESENTATIONS

A. Special Education Budget

Mrs. Butler's presentation followed an agenda and handouts, which were distributed to the Board and to the audience. She presented the board with an overview of her department discussing the services offered at each school, as well as the responsibilities within the individual schools. She discussed the enrollment ratios of students to teachers, the number of students served in each capacity participating in special services programs and related services for the current school year compared to last year.

Mrs. Butler discussed the Distribution of Student by Exceptionality Code. The most prevalent disability in the district is Speech and Language with 158 students. Mrs. Butler noted that we are continuing to see students with a complexity of disorders, and we are trying as best as possible to keep students in their neighborhood schools.

One of Mrs. Butler’s requests is a 0.5 FTE Special Education Teacher at the Griswold School. Four students, currently in the Willard Special Education Program with autism and challenging behaviors, will be returning to Griswold next year for first grade. These students require a level of service beyond what is normally provided at Griswold. This

Berlin Board of Education

Special Board Meeting

January 25, 2006

half-time teacher will support direct instruction, discrete trial instruction and inclusion activities for students who require a very individualized approach in order to benefit from typical instruction.

With regard to Student Support, Mrs. Butler is requesting the 0.5 FTE Speech and Language Pathologist. The complexity of disabilities is increasing, and they require a greater amount of skill development than we have seen in a long time. We currently have 218 students receiving speech therapy in the district, a ratio of 40.4:1. This position will help the needs of an increasing complexity and number of students who need communication services, particularly those with autism and severe communication disorders. It is recommended that this position be funded from the special education grant.

Another major component under Student Support is Tuition. Special Education tuition is a big part of the budget. Mrs. Butler discussed the out of district tuition as outlined in her handout for the school years 1988 -89 through the present. In 1988 – 89, 12% of the special education population was placed in out of district facilities compared with 2.8% for the current school year, with ten students placed by Berlin and two placed by DCF. She noted that we have been able to keep our numbers down because of the wonderful resources given to the department. She reported on the range of tuitions being paid now, the least expensive being $12,371 for a placement at Southington Vo-Ag and the most expensive being $138,460 for a placement at CREC Coltsville for a student with very complex disabilities. The budget Mrs. Butler is presenting is based on an anticipated 19 students to be out of district.

Mrs. Butler also made note or her request for a social worker to ease the disparity between services provided at the elementary levels and that at the middle school and high school. She also discussed the request for four additional aides to support students with challenging behaviors and autism. These requests for additional staffing did not get submitted as part of the Superintendent’s budget proposal.

Mrs. Butler noted that Professional Development is essential and that special education and related service staff participate in the district offerings because they need to know what is happening in support of student achievement. She also spoke of the Curriculum Development that occurs over the summer and its usefulness.

With regard to technology, Mrs. Butler offered support for the need of the Data Specialist position as there is a tremendous amount of data to be analyzed in the Special Education Department. Currently, all this is being done by hand, which is very time consuming. She also spoke of the benefits of Assistive Technology and how important it is to Special Education. She is also requesting 12 computers to update what the department has.

Berlin Board of Education

Special Board Meeting

January 25, 2006

Mrs. Butler discussed the space challenges with NET, preschool/kindergarten, learning centers and occupational and physical therapy. She reported, currently at the Griswold School, the occupational therapist and physical therapist currently share a room the size of 13’.5” x 10’.1”.

Mrs. Butler answered questions from the board concerning her presentation of her budget as well as discussed the State's inability to fund the "excess costs" for special education, which are those services and transportation costs that exceed four and one half times Berlin's per pupil expenditure. She reported that anything paid over $41,274 should come back to the district in its entirety. Two years ago, the state reduced that by 44%. This current year we are anticipating a reduction of 25%. Prior to two years ago we were getting 100% back on every tuition that cost over five times the per pupil expenditure. Now, they have lowered it to four and one half times and reduced the reimbursement.

A short break took place from 9:07 p.m. to 9:17 p.m.

B. District –Wide Non-Instructional Programs

Mr. Roman Czuchta, Director of Business Operations provided handouts to the Board. He noted that with regard to staffing, Custodial Account, he has budgeted $18,000 more for overtime for next year versus this year due to the ceasing of the policy to charge Park & Recreation for regular custodial time and not charging community groups for regular custodial time. This means that if there is a custodian in the building when it is being used by an outside group, we will not be charging them for those services.

Mr. Czuchta gave an overview of the Fringe Benefits Budget, Transportation Budget, Contracted Services Budget and Utlities Budget as outlined in the handouts. He also discussed the Site and Building Maintenance Budget and Capital Equipment Budget, which are not part of the Board’s Operational Budget.

Mr. Czuchta reported that Medical Insurance is the largest driver in the Fringe Benefits budget. Preliminary information from Anthem Blue Cross given to us and the town, back in November, projected a rate increase of 12.6% or $369,101. Mr. Czuchta reported that he recently received a phone call from our consultant and that percentage is now 15%. The consultant is confident he can bring it back down to the 12.6% range, and he should have a final number for us within a week’s time.

With regard to the transportation budget, projected fuel costs account for approximately $31,000 of the total transportation increase of $62,079.

With regard to the contracted services budget, Mr. Czuchta listed some of the types of the expenditures that come under the broad definition of contract services and highlighted the budget drivers for same.

Of concern in the Utlities Budget was the overall increase of 44% in the electrical budget over the current year amount. The natural gas budget is based on average usage levels and a $1.56/ccf cost. The current cost is approximately $1.75. In 2005 – 2006 the budgeted amount was $1.05 per ccf.

Berlin Board of Education

Special Board Meeting

January 25, 2006

Mr. Czuchta distributed a handout of the capital expenditures guidelines for annual maintenance compiled in March 2001 and indicated he would provide an update with current figures.

1. Board of Education Overall Review

The next meeting will take place on February 13, 2006 for the adoption of the budget. Mr. Brochu requested that if anyone needs additional information, or has questions, to please email Dr. Cicchetti and let the administration know. On behalf of the Board, Mr. Brochu thanked Dr. Cicchetti and his team. The presentations were very thorough, focused on priorities and all sessions were very beneficial. Mr. Brochu indicated that is very important that the board members understand and grasp what we are doing; not just what the budget request is but also what we hope to accomplish as a result.

Dr. Cicchetti reiterated to the Board his hope that the Board will make the connections to what is being requested, our future work and what we have done this year in preparation for continuing improvement.

Mrs. Kathleen O’Donnell-Moss reported that having elementary principals come together as a team, as well as the middle school and high school principals as a team, was a huge step in the right direction.

III. ADJOURNMENT

Moved by Mr. Recck, seconded by Mrs. O’Donnell-Moss, to adjourn the meeting at 10:37 p.m.

FAVOR: ALL

MOTION CARRIED: 8:0

03/27/2006