BERLIN BOARD OF EDUCATION
June 9, 2008
REGULAR MEETING
Attendance: Gary Brochu
Julie Erickson
Michelle Hartel
Gary Lukens
William Lutz Absent
Kathleen O’Donnell-Moss
Christopher Puzio Absent
Anthony Recck Arrived at 7:10 p.m.
John Richards
Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Hubbard School Alfred Souza; and Principal of Berlin High School George Synnott.
Mr. Brochu called the meeting to order at 7: 04 p.m. in the Berlin High School Media Center, at 139 Patterson Way, Berlin, Connecticut. The Pledge of Allegiance was led by Senior Class President Andrew Zelek. A Moment of Silence was observed.
IB.SPECIAL PRESENTATIONS
Dr. Cicchetti announced Megan Sirois as Berlin Public Schools’ 2009 Teacher of the Year.
Mr. Synnott recognized the following Berlin High School students:
Berlin High School Recognition – Valedictorian and Salutatorian
Valedictorian – Kelly J. Foy
Salutatorian – Casey Barr Murphy
CAS Scholar Athletes – Jaime Rasmussen & Matthew DelConte
CABE Student Leadership Awards – Casey Murphy & Patrick King
Student Council 2008:
President – Mari Rauseo
Vice President – Kelly Foy
Corresponding Secretary – Rupali Patel
Recording Secretary – Elizabeth Hogan
Treasurer – Bethany Horbal
Class of 2008 Officers:
President – Andrew Zelek
Vice Presidents – Michael Baczewski and Anet Czyzewski
Secretary – Lisa Marzi
Treasurer – Alyssa Mazzarella
Rena Klebart, Assistant Superintendent for Curriculum and Instruction recognized the following students as distinguished senior writing portfolio authors: Kelly Foy, Michael Imundo, John Mattie, Rupali Patel, Lauren Pucci, Garrison Schmitt and Peter Smith. The following students were recognized as commended authors: Danielle Berube, Molly Clarke, Meghan Conway, Christina DeSimone, Alexander DiMitruck, Catherine Heslin, Hilary Little, Haley Nemeth, Medha Patel, Adrian Riley, Nicholas Rubinowski, Marisa Savic, Kaley Skoglund, Krista Sullivan, Allison Thurston, Kimberly Tynik and Fan Zhou. Authors Danielle Berube, Alexander DeMitruck, John Mattie and Medha Patel read their portfolio pieces to the Board and audience.
At this time, item IV. Personnel was moved up in the agenda. Hearing no objection, the item was addressed.
Appointment – Berlin High School Assistant Principal
Dr. Cicchetti recommended Janet Parlato as the candidate for the Assistant Principal position at Berlin High School.
Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss, that the Board of Education appoint Janet Parlato to the position of Assistant Principal of Berlin High School, effective August 1, 2008.
FAVOR: ALL
MOTION CARRIED: 7:0; including President Gary Brochu
From 7:41 p.m. to 8:06 p.m. a short recess was held for refreshments and to informally meet the award recipients, and their family and friends.
Ms. Erickson, on behalf of the Board, announced that Board member Christopher Puzio and his wife have become parents to a baby boy, Cody Christopher Puzio.
Ms. O’Donnell-Moss reported on her attendance at the Pops Concert on Wednesday, June 4, 2008, at the Berlin High School. Ms. O’Donnell-Moss reported on her attendance at the UpBeat town-wide picnic on Thursday, May 29, 2008, noting the students did a fabulous job setting up, cleaning up and serving.
Mr. Richards reported on his attendance, along with Dr. Cicchetti and Mr. Czuchta, at the Town Council’s meeting on June 3, 2008 wherein they went into Executive Session. Mr. Richards reported at the recent Public Building Commission meeting the RFQ (Requests for Qualifications) and RFP (Requests for Proposals) for architectural services were approved. Mr. Richards reported on the Resources and Capacity-building Committee meeting held this evening, which will be addressed later in the agenda.
Ms. Butler reported on the professional development program that will be held on June 24, 2008 wherein John M. Hintze, Assistant Professor at the University of Massachusetts Amherst, will present to staff members on Response to Intervention (RTI).
Mr. Czuchta updated the Board with regard to the shared software program with the Town and Board of Education, reporting the software program BudgetSense developed by UniFund, LLC has been approved by the Town Council.
Ms. Klebart reported on her attendance, along with Sean Cavanaugh, at CREC’s Assessment Data Council Workshop on June 4, 2008.
Dr. Cicchetti reported on his attendance at the Pops Concert on Wednesday, June 4, 2008, at the Berlin High School. Dr. Cicchetti reported on the reception held to honor retirees in the District, acknowledging the years of service they have provided to the District in educating the youth of Berlin. Dr. Cicchetti shared with the Board a letter received from The Connecticut Association of Schools wherein on June 5, 2008 Brian Plona was recognized as the state-wide winner for his March Madness 2008 Challenge at McGee Middle School. Dr. Cicchetti updated the Board with regard to the heat situation at the high school and plans for a possible early closing on Tuesday, June 10.
Mr. Brochu reported on his attendance at the reception held to honor retirees in the District and thanked Mr. Richards and Ms. Erickson for also attending. Mr. Brochu reminded the Board a member is needed for the Elementary Principal position search at Willard School. Mr. Brochu reminded the Board that Sunday, June 22, 2008, is the high school graduation and Monday, June 23, 2008, is the McGee eighth grade promotion ceremonies. Mr. Brochu reported this Thursday is the last session of the three evening work sessions that CABE, along with the Connecticut State Department of Education, put together as a result of the work completed by an individual consultant who reviewed twelve at-risk schools in the state. Mr. Brochu congratulated Dr. Cicchetti’s daughter on graduating from high school last Friday.
III. AUDIENCE OF CITIZENS
Dr. David Roccapriore of 58 Summit Wood Drive, Berlin, Connecticut, reported he was in attendance at this evening’s Board meeting along with three scouts who are working on the Citizenship in the Community merit badge.
V. CONSENT AGENDA
Approval of Minutes
Regular Meeting of May 27, 2008
Special Meeting of May 27, 2008
Abby Hall, teacher of English for Speakers of Other Languages (ESOL) and K-12 department head at Berlin High School, has submitted her letter of resignation to be effective June 30, 2008.
Joshua Richards, school psychologist at Berlin High School, has submitted his letter of resignation to be effective June 30, 2008.
Hannah Ruede, teacher of science at Catherine M. McGee Middle School, has submitted her letter of resignation to be effective June 30, 2008.
Kimberly Waldron, teacher of grade 4 at Richard D. Hubbard School, has submitted her letter of resignation to be effective June 30, 2008.
Payment of Bills – Period ending May 31, 2008
Roman Czuchta, Director of Business Operations, provided a sheet of transfers that represent year end adjustments to accounts.
Overnight Field Trip Requests – UpBeat – Camp Woodstock
1. Junior/Senior Peer Leadership Weekend, September 13-14, 2008
2. Advanced Peer Leadership Training Weekend, March 13-15, 2009
3. Peer Leadership Training Weekend, May 15-17, 2009
4. Great Escape Training Workshop, June 4-5, 2009
Moved by Ms. O’Donnell-Moss, seconded by Mr. Lukens, to accept the consent agenda as presented.
FAVOR: ALL
MOTION CARRIED: 6:0
VI. INFORMATION AND REPORTS
Activity Fund Reports
Berlin High School Enterprise Fund – Period ending April 30, 2008
Berlin Public Schools Activity Fund – Period ending April 30, 2008
Cafeteria Fund – Period ending April 30, 2008
These reports were noted with interest.
Director of Business Operations Roman Czuchta reported at the recent Public Building Commission meeting the RFQ (Requests for Qualifications) and RFP (Requests for Proposals) for architectural services were referred to the Town Attorney for review. Mr. Czuchta reported he received an email this date advising an advertisement will go out tomorrow for the RFQ and RFP.
Director of Business Operations Roman Czuchta reported the contract with Fiber Tech has been signed and sent for processing through on Fiber Tech’s end. Mr. Czuchta updated the Board on the rewiring project at Willard School.
Presented for the Board’s review and consideration are six policies, some of which have accompanying regulations. While the regulations do not require Board approval, they were included so that Board members have a better understanding of how the policies will be administered. The policies were reviewed and discussed by the Leadership, Accountability, and Measurement Committee and by the Resources and Capacity-building Committee.
Policy EEA/EEAA – Transportation
Presented for Board review was a recommended revision for the transportation policy. The revised policy replaces the old EEA/EEAA, EEAG and Operational Guidelines for Student Transportation. There are no substantive changes in the policy. Some of the items in the old policy were more administrative and were moved to the policy regulations, which are presented for informational purposes only and do not require Board approval. The policy has been reviewed by the Board’s attorney and by the Resources and Capacity-building Committee.
Policy GBH - Prohibition on Recommendations for Psychotropic Drugs
In accordance with Conn. Gen. Stat. 10-212b, the Board of Education prohibits school personnel from recommending or requiring the use of psychotropic drugs for any student. This new policy provides definitions and procedures for guidance on how to comply with the statute. The policy has been reviewed by the Board’s attorney and by the Leadership, Accountability, and Measurement Committee.
Policy GCEA - Employee Use of the District’s Computer Systems
The revisions to this policy, and its accompanying regulations, update our previous policy and regulations which were adopted in 2000. The material change includes language which will give guidance to the Board of Education on restricting approved “incidental personal use” of the District’s computer systems by our employees. The policy has been reviewed by the Board’s attorney and by the Leadership, Accountability, and Measurement Committee.
Policy GCQAB - Private Tutoring
Presented for Board review was a recommended policy regarding private tutoring by staff members of the Berlin Public Schools. The policy clearly defines private tutoring as a business arrangement between the tutor and the client. The policy also establishes provisions for Berlin Public Schools certified staff members who work privately as academic tutors. The policy was developed with significant input from Cabinet members and the Administrative Council. The policy was also discussed in detail at the June 3 meeting of the Leadership, Accountability, and Measurement Committee.
Policy GCEB - Retention of Electronic Records and Information
As boards of education increasingly rely on the use of computer networks and electronic communication to conduct school operations, questions continue to arise governing the obligations of boards of education to maintain and preserve electronic data. This new policy and its accompanying regulations were drafted to assist
the District in managing issues related to the use and retention of electronic records. These documents are intended to supplement the existing Student Records policy with respect to these issues. The policy has been reviewed by the Board’s attorney and by the Leadership, Accountability, and Measurement Committee.
Policy GCEBA - Holds on the Destruction of Electronic Information and Paper Records
This new policy and accompanying regulations are intended to provide guidance to boards of education facing litigation. Specifically, these documents outline the obligations of a school district to preserve all relevant documents, including electronically stored information, pertaining to pending litigation. Included with the policy, and regulations, is a sample memorandum to relevant employees placing a “hold” on all relevant information documents in the event of litigations. The policy has been reviewed by the Board’s attorney and by the Leadership, Accountability, and Measurement Committee.
E. Administrative Regulations: Restraint and Seclusion of Persons at Risk – JFH-R
Public Act 07-147 requires that school districts follow specific procedures regarding restraint and seclusion of students in order to comply with Connecticut State Statutes Sections 46a-150 through 46a-153, 10-76b, and 10-76d. Regulations have been developed that define “person at risk, physical restraint, life threatening physical restraint, and seclusion.” Ms. Margaret Butler, Director of Pupil Personnel Services, submitted these regulations for the Board’s consideration. At this first reading, Ms. Butler provided the Board with a revised copy of the regulations, concerning the following section: II. Procedures for Physical Restraint of Persons at Risk Item D (page 2). The original language read, “Providers and assistants must explore all less restrictive alternatives prior to using physical restraint for a person at risk.” In response to a Board member’s concern over this wording when discussed at the Leadership, Accountability, and Measurement Committee, the Board’s attorney suggested the following revised language: “Providers and assistants must explore all less restrictive alternatives that are reasonably appropriate under the circumstances prior to using physical restraint for a person at risk.” Ms. Butler is requesting the Board consider approving the later. Forms contained within the regulations will provide a systematic way for teachers and administrators to document necessary restraints and seclusions within the school setting and for the director of pupil personnel services to prepare required state reports concerning these actions. Since these are regulations, and not policy, there is no formal Board action required; however, these regulations will come back to the Board on June 23, 2008 for a further discussion, specifically surrounding the language in Section II.
VII. RECOMMENDED ACTION
Textbook Adoptions for 2008-09
Accompanying the agenda was a summary list of those textbooks recommended for adoption for the 2008-09 school year. Also enclosed was a textbook recommendation form for each of the textbooks. Ms. Klebart provided the Board with a revised Textbook Adoption Form for the textbook Chemistry: Principles and Reactions; this revised form had a more current copyright date of 2008. Members of the Leadership, Accountability, and Measurement Committee reviewed the textbook recommendations at their June 3 meeting. The textbook recommendations were also reviewed and discussed by the department chairpersons at the Council for Curriculum Development and Implementation meeting on May 27. Ms. Klebart also provided an overview of the comprehensive process that was used for adoption of summer reading textbooks. The books were available for review by Board members in the library conference room at central office.
Moved by Ms. O’Donnell-Moss, seconded by Mr. Lukens, that the recommended textbooks, as presented, be adopted for use effective with the 2008-09 school year.
FAVOR: ALL
MOTION CARRIED: 7:0; including President Gary Brochu
Ms. Hartel commented that she loves every single textbook recommended for adoption for summer reading for the 2008-09 school year. In response to Ms. Hartel’s question if the administration is prepared for parents coming back to the Board concerning the recommendations i.e. The Kite Runner, which Ms. Hartel deems totally appropriate, Ms. Klebart responded students and parents will be provided with the rationale for the book’s selection and its link to the course curriculum objectives, which will be an informative piece for parents whose first step will be to contact Principal George Synnott.
VIII. ADD ITEM TO THE AGENDA CONCERNING PERSONNEL
Moved by Mr. Richards, seconded by Ms. Erickson, to add an agenda item regarding personnel in regards to staffing for the fall in particular the Math Instructional Support position.
FAVOR: ALL
MOTION CARRIED: 6:0
A discussion took place regarding the hiring of an additional 0.6 FTE Math Instructional Support Teacher. Mr. Richards noted that at the time the Board approved the operating budget for the 2008-2009 school year, retirements savings were estimated at $180,000. This amount has, in fact, exceeded the Resources and Capacity-building Committee’s estimate, and at this point, is approximately $240,000; therefore, the Committee is at a position to recommend that the administration move forward with the hiring of an additional 0.6 FTE Math Instructional Support Teacher as well as fulfilling the two athletic stipend positions.
Dr. Cicchetti indicated that while the original budget request was for a 1.0 FTE Math Instructional Support Teacher, the addition of a 0.6 FTE teacher would allow the District to provide full-time math instruction support at McGee and 0.8 FTE math instructional support at both Willard and Griswold. Hubbard School will continue to be supported by Kara Watson, District Math Coordinator for K-8, who spends approximately 0.4 FTE of her time providing math support.
Moved by Mr. Richards, seconded by Mr. Lukens, to authorize the Superintendent to hire an additional Math Instructional Support Teacher at the 0.6 FTE level and the Assistant Men’s Swim Coach and Assistant Cross Country Coach at Berlin High School.
FAVOR: ALL
MOTION CARRIED: 6:0
Moved by Mr. Recck, seconded by Mr. Lukens, to adjourn the meeting at 9:10 p.m.
FAVOR: ALL
MOTION CARRIED: 6:0
Respectfully submitted,
Michelle Hartel, Secretary, Berlin Board of Education
BERLIN BOARD OF EDUCATION
January 7, 2008
MINUTES
SPECIAL MEETING
Attendance: Gary Brochu
Julie Erickson
Michelle Hartel
Kathleen O’Donnell-Moss (arrived at 5:20 p.m.)
Christopher Puzio
Anthony Recck
John Richards
Also in attendance: Superintendent of Schools Dr. Michael Cicchetti
I. CALL TO ORDER
Mr. Brochu called the meeting to order at 5:02 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.
II. INTERVIEWS FOR BOARD OF EDUCATION CANDIDATES
Interviews were held with four candidates to fill two vacant positions on the Board of Education. These positions are to be filled for the remainder of this year’s Board term. The candidates interviewed were Ila Sunshine, Gary Lukens, Gus Viteri and William Lutz.
III. EXECUTIVE SESSION
At 7:12 p.m., a motion was made by Mr. Richards, seconded by Mr. Puzio, to go into Executive Session to review results of interviews of candidates for Board of Education vacancies. Also in attendance was Dr. Michael Cicchetti.
FAVOR: ALL
MOTION CARRIED: 7:0
At 7:57 p.m., a motion was made by Ms. Erickson, seconded by Mr. Recck, to leave Executive Session with Action Recommended for Special Board Meeting scheduled to be held immediately after this Special Meeting.
FAVOR: ALL
MOTION CARRIED: 7:0
IV. APPOINTMENT AND ANNOUNCEMENT OF SUCCESSFUL CANDIDATES
At 7:58 p.m., a motion was made by Mr. Richards, seconded by Mr. Puzio, to appoint William Lutz and Gary Lukens to the Berlin Board of Education to complete vacant terms until the next election in 11/08.
FAVOR: ALL
MOTION CARRIED: 7:0
V.ADJOURNMENT
Moved by Mr. Recck, seconded by Ms. Erickson, to adjourn the meeting at 8:01 p.m.
FAVOR: ALL
MOTION CARRIED: 7:0
Respectfully submitted,
Michelle Hartel, Secretary, Berlin Board of Education
BERLIN BOARD OF EDUCATION
January 7, 2008
MINUTES
SPECIAL MEETING
Attendance: Gary Brochu
Gary Lukens (non-voting)
Julie Erickson
Michelle Hartel
William Lutz (non-voting)
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck
John Richards
Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; and Director of Human Resources Joseph Costa.
I. CALL TO ORDER
Mr. Brochu called the meeting to order at 8:11 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.
II. 2008-2009 SUPERINTENDENT’S PROPOSED BUDGET PRESENTATION
Superintendent Cicchetti presented his proposed 2008-09 budget to the Board, which was distributed to all present. Dr. Cicchetti noted that his cover letter in the budget document provides pertinent information for understanding the budget request. He believed the past three years’ budgets allowed the Board to convey the priorities and vision for the district in addition to the numbers. The presentation was guided by the budget priorities that were identified this fall by the Board and Administrative Council; these were all linked in some way to the continuous improvement work that is ongoing in the district. This was the first overview of the budget. Dr. Cicchetti recognized and thanked the administration team and staff in each of the schools and also recognized significant support from Roman Czuchta, Margaret Butler, Rena Klebart and Joseph Costa.
Dr. Cicchetti reported that the proposed budget has an overall increase of $2,108,688 or 6.14% from last year, which represents a 4.93% increase to maintain the current level of services and a 1.21% increase for new staff/programs. The proposed budget reflects what he feels are priority needs for improving student achievement and success, which is the Board’s overall goal focus area. Dr. Cicchetti outlined the components of the increase in the Operational Budget to maintain the current level of services. Dr. Cicchetti reported that the major budget drivers are contractual obligations for certified and non-certified staff; tuition; and benefit costs associated with collective bargaining agreements. Special education tuition costs are expected to increase by approximately $100,000. Mandated magnet school tuitions are anticipated to add another $40,000 to the budget. This increase is a result of June 2007 legislation that now requires all school districts to fund tuitions for students who choose to attend a magnet school rather than one of the Berlin Public Schools. This year’s small increase of .067% in utilities is due largely to Mr. Czuchta working with the Town to lock in electrical generation rates for five years in 2006.
Dr. Cicchetti reviewed the New Staff/Programs Requests – originally a 1.830% increase that was offset by approximately $213,445 in funds through reassignment and reallocation of existing staff, grants, and anticipated retirements, which represents a net 1.209% increase to the budget. Dr. Cicchetti noted the prior two years’ offsets indicating, along with the current offsets, a total of almost $700,000 has been identified to use differently to support some of the new staffing programs over the past three years.
Using the budget priorities as a framework, Dr. Cicchetti reviewed each of the new staff/program requests as they relate to the budget priorities. Enrollment projections were reviewed as they related to staffing requests.
Dr. Cicchetti noted that the gap between Berlin’s per pupil spending and the State average per pupil spending is $1,246. In order for Berlin to meet the State “average” for per pupil spending, an additional $4.07 million would need to be added to the budget. This would equate to an additional 11.6% increase above and beyond the 6.14% requested. Dr. Cicchetti noted that Berlin’s NCEP rank is 123 out of 169 towns, while Berlin’s wealth rank is 82 out of 169 towns. This data indicates that Berlin has the capacity to fund education higher than its current level.
As the Board moves forward in their budget development process, they will have individual presentations from the elementary, middle school and high school principals, as well as Mrs. Klebart on teaching and learning; Mrs. Butler on special education; and Mr. Czuchta on operations and non-instructional programs. These presentations will allow more in-depth discussion and questions. The Board’s Resources and Capacity Committee will meet following those presentations to review the budget requests and develop a recommendation for the full Board for the February 11 meeting. Dr. Cicchetti, on behalf of the entire administrative team, conveyed his support of the Board in providing information that would help them finalize their 2008-09 budget for submission to the Town.
III. ADJOURNMENT
Moved by Mr. Recck, seconded by Mr. Puzio, to adjourn the meeting at 8:50 p.m.
FAVOR: ALL
MOTION CARRIED: 6:0
Respectfully submitted,
Michelle Hartel, Secretary, Berlin Board of Education
BERLIN BOARD OF EDUCATION
January 16, 2008
MINUTES
SPECIAL MEETING
Attendance: Gary Brochu
Julie Erickson
Michelle Hartel
Gary Lukens
William Lutz Departed at 7:47 p.m.
Kathleen O’Donnell-Moss
Christopher Puzio Arrived at 7:14 p.m.
Anthony Recck Departed at 8:25 p.m.
John Richards
Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of McGee Middle School Brian Benigni; Principal of Berlin High School George Synnott; and Administrative Intern at Berlin High School Cheryl Gonzalez.
I. CALL TO ORDER
Mr. Brochu called the meeting to order at 7:05 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.
II. 2008-2009 PROPOSED BUDGET PRESENTATION
A. Secondary Principals’ Budget Presentations
Staffing: Mr. Synnott and Mr. Benigni confirmed that there are no staffing requests for Berlin High School and McGee for this budget year. They discussed the status of the current staffing as well as staffing for next year. Mr. Synnott discussed the possibility of a revised schedule for the high school for next year as the current one is not conducive to collaboration and does not allow students to take advantage of other programs off site because of its rotation. Mr. Synnott discussed the high school’s study of an alternative program for at-risk regular education students.
Student Support: Mr. Synnott is requesting an Assistant Coach for Men’s Swimming. Currently, the men’s swimming and diving team has one head coach, whose primary responsibility is to oversee the swimming component of the program. An assistant coach is needed to work with the divers, especially since diving practices are often held in a different location than swimming. This additional coach would address both an instructional and supervisory need for the team.
Mr. Synnott is also requesting an Assistant Coach for Cross Country. Currently, there is one head coach for the cross country team. With the current participation level at approximately 30 athletes, there is an instructional and supervisory need for the team to have an assistant coach.
Regarding the number of sports teams offered and the breakdown for males and females, Dr. Cicchetti indicated that the district might be at a good point to conduct a Title IX review of such offereings.
Mr. Benigni is requesting a 1.0 FTE Math Instructional Support Teacher. This position will focus on the population of students who are identified as testing below goal for the Connecticut Mastery Test. At present, students at Willard, Griswold and Hubbard Elementary Schools and McGee Middle School are supported by two math instructional support teachers. This additional math support teacher would allow the district to provide full-time math instruction support at McGee.
Mr. Benigni discussed the request for a 1.0 FTE Remedial Reading/Writing Teacher for the high school and McGee. This position will also focus on the population of students who are identified as testing below goal for the Connecticut Mastery Test. At present, the high school and middle school each have 1.5 FTE reading teachers to support their at-risk readers. This additional remedial reading/writing teacher would increase that to 2.0 FTE teachers at each building. The reading/writing teachers would continue their work with at-risk students through direct remedial instruction. Two teachers each for McGee and Berlin High School would also allow direct work with content area teachers, providing model lesson and reading strategies to help teachers apply those strategies to their units of instruction to strengthen student comprehension.
Mr. Benigni remarked with the reconfiguration of special education and with these additional student support resources in reading and math, Berlin will be able to provide support to any student that tests below goal.
Dr. Cicchetti will provide the Board with a chart for each school, showing the current level of service for reading and math and the projected level of service with these additional positions.
Teaching and Learning: Principal Synnott discussed the need for 4.0 Duty Paraprofessionals. Research repeatedly points to the benefits of common planning and time and opportunities for professional conversations and collaboration. Duty Paraprofessionals will assume non-teaching supervisory responsibilities, allowing teachers who currently assume these responsibilities to schedule additional departmental common planning time. Teachers will gain time for professional collaboration and communication, reducing teacher isolation and increasing opportunities for teams to analyze student work and develop model lessons based on shared experiences and best practices.
Mr. Benigni had no teaching and learning requests for McGee for next budget year.
Technology: Mr. Synnott expressed concern that the high school’s computers are aging and not being replaced at the rate they should. Mr. Synnott is requesting replacement of fifty computers. Mr. Synnott is requesting an expansion of the Smartboard program introduced last year in the Math Department for the Science Department.
Mr. Benigni is requesting that the computers at McGee be replaced on a five year cycle. Mr. Benigni is requesting replacement of forty-seven computers. Mr. Benigni is also requesting six mobile computer labs.
| B. | Site and Building | |
Mr. Czuchta presented to the Board the Site and Building Maintenance Budget and provided Board members with a complete itemization for same. The Site and Building Budget is not part of the Board’s Operational Budget. Mr. Czuchta indicated the Site and Building Maintenance Budget has an increase of $1,101,790. Major items requested in the 2008-2009 budget include 2007-2008 requests contained in the recently-defeated bonding package such as the Griswold parking lot improvements ($200,000); buzz-in entry systems ($50,000); a reconfigured main office entry for McGee ($25,000); and phone and intercom upgrades for all elementary schools ($95,000). Additionally, $237,740 has been requested to install keyless entry systems at all the schools and $165,000 for the replacement of all floor tile on the first floor of the McGee addition as the floor system and moisture control measures are in failure.
Mr. Czuchta reported that the buzz-in entry systems for the five schools has been moved forward by the Town Council in order to receive a fifty percent reimbursement associated with a grant awarded to the Berlin Police Department. If the project is accomplished, the Site and Building Maintenance Budget will be reduced accordingly. Mr. Czuchta indicated this is not finished as a Town hearing may have to take place.
| C. | Capital Equipment Budget | |
Mr. Czuchta presented to the Board the Capital Equipment Budget and provided Board members with a complete itemization for same. The Capital Equipment Budget also is not part of the Board’s Operational Budget. Mr. Czuchta indicated the Capital Equipment Budget has an increase of $979,800. Major categories comprising the 2008-2009 request include computers/technology ($610,500); band uniforms ($100,000); vehicles ($77,000); and furniture ($92,700). Of the $610,500 requested for technology, approximately $275,000 is to replace existing hardware as part of a five year replacement cycle; $150,000 is for mobile computer labs; $100,000 for interactive white board systems; and $78,000 for laptops that teachers can use on site as well as at home.
III. ADJOURNMENT
Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to adjourn the meeting at 9:10 p.m.
FAVOR: ALL
MOTION CARRIED: 6:0
Respectfully submitted,
Michelle Hartel, Secretary, Berlin Board of Education
BERLIN BOARD OF EDUCATION
March 10, 2008
MINUTES
REGULAR MEETING
Attendance:
Gary Brochu
Julie Erickson (Absent)
Michelle Hartel
Gary Lukens
William Lutz (Absent)
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck
John Richards
Also in attendance: Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; and Director of Human Resources Joseph Costa.
I. CALL TO ORDER
Mr. Brochu called the meeting to order at 7:08 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited. A Moment of Silence was observed.
II. BOARD AND ADMINISTRATIVE COMMUNICATIONS
Mr. Lukens reported on his attendance at the Realtor’s breakfast on March 7, 2008, indicating it was a positive experience.
Ms. O’Donnell-Moss reported on her attendance at the Realtor’s breakfast on March 7, 2008 wherein she raised the subject of the survey cards from the Communication and Alignment Committee.
Mr. Puzio reported on the Resources and Capacity-building Committee meeting held this evening.
Ms. Hartel reported on her attendance Saturday at an all-day meeting for the CT Northeast Organic Farming Association wherein she attended a workshop on wellness and food in the lunch cafeterias.
Mr. Richards reported the Public Building Commission will meet again on Thursday, March 13, 2008, regarding the high school educational specifications. Mr. Richards reported on the Resources and Capacity-building Committee meeting held this evening and the Committee’s discussion concerning the updating of the Policy Book.
Ms. Klebart shared a very positive email she received from Larry Ainsworth as a follow up to the work he did with the District. Ms. Klebart recognized Board of Education Member Appreciation Month, speaking for all administrators and staff members, for appreciation of the countless hours, thoughtful contributions and all the work the Board does for staff and students.
Mr. Brochu reported on his attendance at Larry Ainsworth’s session on March 5, 2008. Mr. Brochu reported he will be speaking to the Hubbard and Willard PTOs on Thursday, March 13, 2008. Mr. Brochu also reminded the Board of the Connecticut Association of Boards of Education’s A Day on the Hill on March 12, 2008. Mr. Brochu reminded Board members to contact Dr. Cicchetti, Ms. Klebart or Debbie Batista if they wish to participate in classroom visits. Mr. Brochu reported next Monday, March 17, 2008, the Board is meeting with the Town Council Budget Committee and will present and discuss its budget at that time.
III. AUDIENCE OF CITIZENS
Nothing to report.
IV. CONSENT AGENDA
A.Approval of Minutes - Regular Meeting of February 25, 2008
B.Payment of Bills – Period ending February 29, 2008
C.Overnight Field Trip Requests – Berlin High School
1. Rhode Island and Massachusetts – AP U.S. History/Jr. Honors English Class, May
28-29, 2008
Principal George Synnott is requesting permission for the AP U.S. History/Jr. Honors English Class and chaperones to travel to Rhode Island and Massachusetts to supplement their studies in history, art and literature. Participants will leave on May 28th and return on May 29th.
2.Camp Woodstock – UpBeat Women’s Workshop, April 6-7, 2008
Principal George Synnott is requesting permission for female students and chaperones to travel to Camp Woodstock to participate in the Women’s Workshop on April 6-7, 2008.
D.Resignations
Maria Kelly, school counselor at Catherine M. McGee School, has submitted her letter of resignation to be effective June 30, 2008.
Kimberly Haskell, teacher of special education in the N.E.T. department at Berlin High School, has submitted her letter of resignation to be effective June 30, 2008.
Sarah Potanka, teacher of music at Emma Hart Willard, Mary E. Griswold, and Richard D. Hubbard Schools, has submitted her letter of resignation to be effective June 30, 2008.
Moved by Mr. Recck, seconded by Ms. O’Donnell-Moss, to approve the consent agenda as presented absent Item IV B.
FAVOR: ALL
MOTION CARRIED: 6:0
Moved by Mr. Richards, seconded by Mr. Lukens, the approval of the Payment of Bills for the period ending February 29, 2008.
A discuss took place as to the status, and further clarification, of the balances for Tuition and the Pre School 06-08 and Pre School 07-09 grants in the Status of Appropriations, Month to Date Expenditure Summary provided to the Board.
FAVOR: ALL
MOTION CARRIED: 6:0
V. INFORMATION AND REPORTS
A.Activity Fund Reports
1.Berlin High School Enterprise Fund – Period ending January 31, 2008
2.Berlin Public Schools Activity Fund – Period ending January 31, 2008
3.Cafeteria Fund – Period ending January 31, 2008
These reports were noted with interest.
B.Educational Specifications for New High School – Status Report
Resources and Capacity-building Committee Chairperson John Richards reported that at the Public Building Commission’s meeting on Thursday, February 28, 2008, the first look at the educational specifications was tabled for Thursday, March 13, 2008. The Statement of Need was adequate and appropriate. The Committee will present a calendar to the Public Building Commission outlining what needs to be accomplished for submission to the State by June 30, 2009.
C. Technology Bond – Status Report
Director of Business Operations Roman Czuchta reported the Technology Bond appeared on the Town Council’s agenda on February 26, 2008, and no petition has been taken as of this date. Mr. Czuchta reported on his meeting with Dave Evon and Roger Kemp to begin the process of moving the Technology Bond forward and the items that need to fall in place. Another meeting is scheduled this Wednesday, March 12, 2008, with John Pajor to discuss the mechanical, electrical and HVAC pieces. Mr. Czuchta reported Berlin does have in hand a State bid for the fiber, which will allow movement to the Town Council. Mr. Czuchta reported Dave Evon and Barbara Sagan are working on a RFP for the actual switching and hardware that will be in each of the locations, along with the canopy system.
VI. ADJOURNMENT
Moved by Mr. Lukens, seconded by Mr. Recck, to adjourn the meeting at 7:42 p.m.
FAVOR: ALL
MOTION CARRIED: 6:0
Respectfully submitted,
Michelle Hartel, Secretary, Berlin Board of Education
BERLIN BOARD OF EDUCATION
March 24, 2008
MINUTES
REGULAR MEETING
Attendance:
Gary Brochu
Julie Erickson Arrived at 8:03 p.m.
Michelle Hartel
Gary Lukens
William Lutz Arrived at 8:03 p.m.
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck
John Richards Arrived at 8:03 p.m.
Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; Principal of Berlin High School George Synnott; Dean of Students of McGee Middle School James Sachs; Assistant Principal of Willard School Jennifer Derick; and Athletic Director James Day.
Mr. Brochu called the meeting to order at 7:04 p.m. in the cafeteria of Emma Hart Willard School at 1088 Norton Road, Berlin, CT. The Pledge of Allegiance was led by student, Alexandria Perrone. A Moment of Silence was observed.
2007 CABE Award of Excellence for Educational Communications
Mr. John Pica Sneeden, a member of the Board of Directors for the Connecticut Association of Boards of Education, Inc. (CABE), presented the 2007 CABE Award of Excellence for Educational Communications to the District for the 2007-2008 McGee School Parent/Student Handbook. Dr. Cicchetti acknowledged the efforts of Principal Benigni and those staff members who worked to produce the handbook.
Ms. Hartel reported on the Leadership, Accountability and Measurement Committee meeting held March 10, 2008 wherein revisions to the Suicide Prevention and Intervention – Policy JHFF and JHFF-R, Reports of Suspected Child Abuse or Neglect of Children – Policy JHFE and Reports of Suspected Abuse or Neglect of Mentally Retarded Adults – Policy JHFEA were discussed.
Ms. O’Donnell-Moss reported on the Communication and Alignment Committee meeting held March 10, 2008. Ms. O’Donnell-Moss reported on her attendance at the Connecticut Association of Boards of Education’s A Day on the Hill on March 12, 2008 where she had an opportunity to speak with legislators regarding issues concerning education.
Ms. Klebart reported on the district-wide professional development activities that took place this date.
Mr. Brochu reported that CABE, along with CIBA, is hosting a series of town meetings across the state. Mr. Brochu has information for anyone who is interested. Mr. Brochu reported that CABE, along with the Connecticut State Department of Education, has put together a series of three evening work sessions and seminars on April 8, 2008, May 13, 2008 and June 12, 2008 as a result of the work completed by an individual consultant who reviewed twelve at-risk schools in the state. Mr. Brochu recommends the Board attend. Mr. Brochu reminded the Board of this year’s CABE convention in November and indicated Berlin’s proposal to present a workshop on collaborative leadership for student achievement has been accepted. Mr. Brochu reminded the Board that April 8, 2008 is the annual Town meeting concerning the Budget. Mr. Brochu shared with the audience a very positive email Ms. Klebart received from Larry Ainsworth as a follow up to the work he did in district earlier that month.
Willard School is involved in a collaborative effort to enhance students' ability to use effective reading comprehension strategies with focused attention on making reader/text connections. The goal is to demonstrate what these efforts look like at all grade levels. Presenting were kindergarten teachers Eileen Cutler and Sheila Riley joined by students Meredith Blinn and Dylan Sartor. Grade one teacher Jeanne Danielson was joined by McKenna Evans and Abigail Wendehack. Grade two teacher Janet Root was joined by Maxwell Sartor and Victoria Lucco. Suzanne Heinkel and Michelle Wendehack from grade three presented with their students Katie Garrison and Danielle D'Angelone. The fourth grade team was represented by teacher Allison Sweeney and her students Alexandria Perrone and Kyle Mahoney. Grade five teacher Liz Salvatore was joined by students Suleyman Bozal, Stephanie Lesmes, Emily Lombardo and Michael Nowick.
From 7:50 p.m. to 8:20 p.m. a short recess was held for refreshments and to informally congratulate faculty and students and to meet with their family and friends.
Nothing to report.
Anticipated Appointments
Assistant Principal – McGee School
Dr. Cicchetti recommended Salvatore Urso as the candidate for Assistant Principal of Catherine M. McGee Middle School.
Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, that the Board of Education appoint Salvatore Urso to the position of Assistant Principal for the Catherine M. McGee Middle School, effective July 1, 2008.
FAVOR: ALL
MOTION CARRIED: 9:0
Assistant Principal – Berlin High School
Dr. Cicchetti recommended James Sachs as the candidate for Assistant Principal of Berlin High School.
Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, that the Board of Education appoint James Sachs to the position of Assistant Principal for the Berlin High School, effective July 1, 2008.
FAVOR: ALL
MOTION CARRIED: 9:0
At this time, items VII. and VIII. A. were moved up in the agenda. Hearing no objection, these items were addressed.
VII. CONSENT AGENDA
Approval of Minutes - Regular Meeting of March 10, 2008
Valerie Salazar, teacher of special education at Mary E. Griswold School, has submitted her letter of resignation effective March 10, 2008. Mrs. Salazar was on childrearing leave for the 2007-2008 school year.
Moved by Mr. Richards, seconded by Mr. Lukens, to approve the consent agenda as presented.
FAVOR: ALL
MOTION CARRIED: 8:0
VIII. INFORMATION AND REPORTS
Status of the Board of Education’s Adopted Budget for 2008-2009
Mr. Brochu reported on the Board’s meeting with the Town Council’s Finance Committee last Monday at which time the Budget was presented. Mr. Brochu remarked the focus was primarily on the Operational Budget, and the Council is looking to put forth a lean budget to the voters. Their questions were thoughtful, and the Board has been invited back to meet with them again this Wednesday at 6:00 p.m. The Council is looking to complete their work and have a recommendation to the Committee by next week.
B. Non-renewal of Contracts for Non-tenured Teachers
Dr. Cicchetti explained to Board members that these non-renewals were for teachers who were given one-year contracts for the 2007-08 school year.
Moved by Mr. Puzio, seconded by Ms. O’Donnell-Moss, that the contracts of employment for the following non-tenured teachers not be renewed for the 2008-2009 school year, upon their expiration at the end of the current school year: Amy Stevenson, teacher of integrated language arts at McGee School, Sarah Lupa, teacher of mathematics at McGee School and Kara Langan, teacher of special education at Griswold School.
FAVOR: ALL
MOTION CARRIED: 8:0
VIII. INFORMATION AND REPORTS
Status of the Board of Education’s Adopted Budget for 2008-2009 (moved up in the agenda; see it after VII. Consent Agenda)
Project CHOICE Participation – Status Report
Dr. Cicchetti provided the Board with a document reflecting, by grade and school, his recommended number of CHOICE students for 2008-09. In addition to the nineteen (19) currently-enrolled students, who will advance one grade next year, Dr. Cicchetti recommended an additional ten (10) students. Dr. Cicchetti provided the Board with a breakdown of his recommendation for placement of these students within the three elementary schools. Dr. Cicchetti reported that there would be minimum impact on the first grade class sizes, as shown in the average class size data provided in the document.
Spring Hiring Process – Human Resources
Human Resources Director Joseph Costa provided Board members with an update regarding the ongoing recruitment efforts to fill current and anticipated job openings for the 2008-09 academic school year. Mr. Costa’s PowerPoint presentation reviewed the eight phases of the staffing process; focus area of standardization; planned short-term and long-term benefits of enhancement; spring 2008 certified staff update; and recent staffing related activities.
In response to Mr. Richards’ request, Mr. Costa will provide the Board with a paper copy of his presentation.
Educational Specifications for New High School – Status Report
Resources and Capacity-building Committee Chairperson John Richards reported on the Public Building Commission meeting held on Thursday, March 13, 2008. Mr. Richards reported that the Committee would appreciate the Town attorney and Public Building Commission putting together the RFP (request for proposals). Mr. Richards indicated the Commission is aware of what needs to be accomplished to meet the submission deadline to the State by June 30, 2009.
Technology Bond – Status Report
Director of Business Operations Roman Czuchta reported no petition was filed and the Town-Wide Technology Committee continues to gather data for the RFP for the technology component for presentation to the Town Council in mid April. Therefore the Town will move forward with these projects.
Inter-district Hockey Program
Athletic Director Jim Day presented to the Board a proposal to enter into an agreement with the Newington Board of Education to establish a co-op ice hockey team. Mr. Day provided the Board with a document detailing the inter-district hockey program which included the program’s site; costs; miscellaneous items relating to funds to be paid to the BHS Athletic Boosters and By-Laws; the process for establishing a co-op ice hockey team; number of athletes needed for participation; practice schedule; varsity locker room rental; and the participation statement of the parents regarding the funding for the program. The program has been reviewed by the Resource and Capacity Building Committee. Mr. Day responded to questions from the Board. The Board requested that this item be placed on the April 14 Board meeting agenda for further consideration and possible action.
Policy Revision – First Reading
Suicide Prevention and Intervention – Policy JHFF and JHFF-R
Clinical Staff is directed to make a preliminary determination of the level of risk of youth who are potentially suicidal. Students who are determined to be “at risk of attempting suicide” must be referred for professional assessment and treatment outside of school. The Board must establish programs to assist staff to identify risk factors, intervention procedures and procedures for referral to outside services. Regulations concerning the process to be followed when any staff member becomes aware of a student who may be at risk have been established. This policy was reviewed by the Leadership, Accountability and Measurement Committee on March 10, 2008.
Reports of Suspected Child Abuse or Neglect of Children – Policy JHFE
Certain educational personnel have been identified by CT Statute as those who are required to report to the Department of Children and Families (DCF) suspicions or beliefs that a child has been abused or neglected. The Scope of Policy has been expanded since prior versions to include those who were not previously identified as “mandated reporters.” It is now required that ALL EMPLOYEES of the Board of Education report suspected abuse and neglect. Reporting Procedures are specified for both Statutory Mandated Reporters and for Employees Other Than Statutory Mandated Reporters. The former group is required to report directly to DCF while the latter group has the option to report suspicions to the Superintendent or designee who will then make the report for the employee. This policy was reviewed by the Leadership, Accountability and Measurement Committee on March 10, 2008.
Reports of Suspected Abuse or Neglect of Mentally Retarded Adults – Policy JHFEA
The distinction between Statutory Mandated Employees and ALL EMPLOYEES is described as above. The difference in this policy is that it applies to “any mentally retarded person between eighteen (18) and sixty (60) years of age. The state division to which suspicions of abuse or neglect of 18 to 60 year olds with mental retardation are made is Director of the Office of Protection and Advocacy for Persons with Disabilities. Reporting timelines differ as well. This policy was reviewed by the Leadership, Accountability and Measurement Committee on March 10, 2008.
Ms. Butler reported that the above policy revisions result from changes in law that requires revisions to the policies periodically. Ms. Butler indicated she worked very closely with Shipman & Goodwin and used their prototype to develop these policies. Ms. Butler reviewed the revisions with the Board and answered questions. In response to a question from Mr. Recck, Mrs. Butler remarked that the law has not changed with respect to the new title for individuals between eighteen (18) and sixty (60) years of age as being developmentally disabled; therefore, at this point, the title is still listed as “mental retardation.”
Since these are first readings, action was not requested at this time. Board action will be requested at the April 14 Board of Education meeting.
Moved by Mr. Lukens, seconded by Mr. Recck, to adjourn the meeting at 9:50 p.m.
FAVOR: ALL
MOTION CARRIED: 6:0
Respectfully submitted,
Michelle Hartel, Secretary, Berlin Board of Education
BERLIN BOARD OF EDUCATION
March 3, 2008
MINUTES
SPECIAL MEETING
Attendance:
Gary Brochu
Julie Erickson
Michelle Hartel Excused absence
Gary Lukens Excused absence
William Lutz Excused absence
Kathleen O’Donnell-Moss
Christopher Puzio Excused absence
Anthony Recck
John Richards
Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; and Principal of Berlin High School George Synnott. Also in attendance were high school staff members Mary Salerno and Janet Parlatto.
Mr. Brochu called the meeting to order at 7:00 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.
II. BHS SUMMARY ON THE NEASC REPORT
Mr. Synnott and co-chairpersons of the NEASC (New England Association of Schools and Colleges) self-study committee presented a powerpoint exhibit on their summary of the NEASC evaluation report. It is noted that the High School will give a status report to NEASC at the end or 2 years, and again at the end of 5 years. They reported out on the 38 Commendations, and on the 43 Recommendations, that the NEASC committee cited in their report. They suggested that the removal of duplicity in the comments resulted in 30 Commendations and 20 Recommendations.
While the NEASC visiting committee pointed to the “…numerous commendations that recognize the excellent work being done at Berlin High School.”, they noted that, “Virtually all stakeholders believe that the building is not educationally adequate to meet the teaching and learning needs of the school.” Specifically, “The building, including the science labs, is not adequate to meet the teaching and learning needs of the students and staff. The building also presents serious challenges in the area of instructional technology; increased funding for technology upgrades is critically needed.” The co-chairs noted that on six of the seven measurable standards, the district should, “Provide time and space for formal collaboration by teachers within departments and across disciplines, which should include a structure and protocol to guide time, substance, and outcome.” Stated another way, “Greater collaborative planning time would enhance the leadership efforts of the entire learning community. … Common time will allow teachers to employ instructional strategies that make connections across disciplines and engage students as active, self-directed learners.” The Board recognizes these issues and believes they are addressed appropriately in the BHS Education Specifications.
During the discussion, the work of Mr. Synnott and the co-chairs was praised. The self-study was a thoughtful and useful exercise that helped BHS focus on areas may need to be improved upon. The faculty is seen as a group of excellent educators, who seek to improve upon the delivery of education to the students. With the community’s high expectations, “…this is an important time in the history of the school …”
III. EXECUTIVE SESSION
At 8:35 p.m., a motion was made by Mr. Recck, seconded by Mrs. Erickson, to go into Executive Session to discuss a personnel matter.
In attendance for Executive Session were Board members Brochu, Erickson, O’Donnell-Moss, Recck and Richards, along with Superintendent Cicchetti and HR Director Costa.
At 8:50 p.m., a motion was made by Mrs. O’Donnell-Moss, seconded by Mr. Recck, to return to regular session.